Job Purpose:

  • General support, including clerical and administrative, to bid and project teams.
  • Information management of corporate, industry and sales data.
  • General administration and support of the company Customer Relationship Management (CRM) software tool to correctly manage all data and provide agile and accurate business opportunity reports and statistical outputs.
  • Oversee and perform the full range of activities with associated document management and response creation on bids and projects.

The Role:

  • Provide effective and efficient coordination and administrative general support to the Sales / BD / GM team.
  • Support PQQs and ITTs to win tenders and secure new contracts or funding, including customer bid/project web portal management.
  • Work closely with internal and external sales reps, agents, and tendering portals to ensure that all potential qualifiable opportunities are identified and tracked.
  • Support the Bid Manager in opportunity management and prioritisation.
  • Support the administration of the company CRM system, produce suite of reports which support pipeline growth and opportunity conversion performance across all 5 target markets and H&W sites.
  • Accurately take minutes from key Sales / BD meetings and reviews and issue them timeously to all relevant parties following each meeting.
  • Ensure all actions are noted in the applicable Sales / BD action log and CRM after each applicable review meeting and distributed to all relevant parties.
  • Ensure that the BID gateway governance process is adhered to at all times and associated documentation and sign-offs are complete.
  • Work closely with the IT / Systems (IFS) team to ensure full system scoping and operability of the CRM system and deploy effective administration of same. Continually assess appropriate upgrades / improvements to aid data review, reporting and decision making.

Essential Criteria:

  • Technical / Engineering, Business Studies, or Business Administration qualification.
  • Experience working with databases.
  • Experience in supporting bids and projects.
  • Experience in stakeholder management.
  • Experience in a customer facing environment.
  • Familiarity, proficiency, and confidence with using full MS Office suite.

About you:

  • Ability to work effectively across multiple priorities and teams
  • Good planning and organisational skills with a methodical approach to work.
  • Able to build effective and productive internal and external stakeholder relationships.
  • Confident in challenging situations.
  • Self-starter, able to work alone with minimal direction or as part of a wider team.
  • Excellent time management.
  • Driven to deliver results with commitment and enthusiasm.
  • Polite and professional manner.

The Package:

  • Competitive base salary
  • Company pension
  • 33 days holiday
  • Life Assurance
  • L&D opportunities

To get further information or apply for this role please contact


Job Category: Bid coordinator
Job Type: Full Time Permanent
Job Location: Belfast

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